1.Subject

In order to increase the efficiency of its staff and the productivity of the Agency, the Director General of ANTIC, the Contracting Authority, launches a National Open Tender for the acquisition of computer equipment in three (03) separate lots, fiscal year 2022.

2.Nature of services

The services covered by this contract include :

 LOT 1: SUPPLY OF COMPUTER EQUIPMENT:
Supply, installation, configuration, commissioning and documentation of the following computer equipment :

N°	Product	Quantity	Remarks
1	All-in-one computer (Core i7)	15
2	All-in-one computer (Core i5)	10
3	Laptop (core i7)	05
4	Laptop (core i5)	04
5	Black/white laser printer	04
6	Color Laser Printer	10
7	Standard photocopier	03
8	Scanner	02
9	Video projector	05
10	UPS for desktop	30
11	Tablet	10
12	External hard drives	05
13	Internal hard drives	10
14	Pro Combined	20
15	Video conference headset	15
16	Fixed telephone	05

 LOT 2 : SUPPLY OF SOFTWARE SOLUTIONS :

Supply, installation, configuration, activation and implementation of authenticated operating licenses for the following software;;

N°	Solutions	Quantity	Comments
	Ms Office 2019 professional	50
	VM Ware Essential Plus	03
	Microsoft Windows 10 professional	05
	Microsoft Windows Server 2019 professional	02
	VM Ware VCenter	01
	VM Ware Workstation Player	01
	Microsoft Office 365	15

LOT 3 : SUPPLY OF HARDWARE ICT INFRASTRUCTURES :
Supply, installation, configuration, activation as well as documentation of the technical configurations and installations of the following physical ICT infrastructures :

N°	Product	Quantity	Remarks
1	SAN	01
2	Server	01

 

3.Estimated cost

The estimated cost of the operation at the end of the preliminary studies is of an amount including all taxes of : 249,484,262 (two hundred and forty-nine million four hundred and eighty-four thousand two hundred and sixty-two) FCFA, broken down as follows :

- For lot 1: Supply of computer equipment in the amount of 145,291,117 (one hundred and forty-five million two hundred and ninety-one thousand one hundred and seventeen) FCFA.

- For lot 2: Supply of software solutions in the amount of 71,434,145 (seventy-one million four hundred and thirty-four thousand one hundred and forty-five) FCFA including VAT.

- For lot 3: Hardware ICT infrastructure for an amount of 32 759 000 (Thirty-two million seven hundred and fifty-nine thousand) CFA francs including tax.

4.Allotment

The services covered by this invitation to tender are subdivided into three (03) lots as follows

-Lot 1: Supply of computer equipment:

-Lot 2: Supply of software solutions;

-Lot 3: Hardware ICT infrastructure.

NB: A bidder may be awarded all three (03) lots.

 

5.Participation and origin

Participation in this invitation to tender is open on equal terms to companies and enterprises incorporated under Cameroonian law, with proven experience in the sale of hardware, computer accessories and software or in a similar field.

By this invitation to tender, interested companies are invited to provide in their bids, the authentic information that will allow the selection of those who can provide the services after a thorough and objective evaluation of its file.

Submission mode

The mode of submission retained for this consultation is online or offline (hybrid)

6.Financing

The services, which are the subject of this invitation to tender, are financed by the ANTIC budget, fiscal year 2022: Budget allocations:

- Lot1 : 242 000 ;
- Lot2 : 235 200 ;
- Lot3 : 235 100.

7.File Consultation

The physical file can be consulted during working hours at ANTIC's General Management (Direction des Affaires Générales) located at Ekoudou Bastos-Yaoundé, opposite the Canadian High Commission, BP: 6170, Tel: 6 94 40 58 68.

The electronic version of the file can be consulted online during working hours on the COLEPS platform available at http://www.marchespublics.cm and http://www.publiccontracts.cm as soon as this notice is published.

8.File Acquisition

Files may be obtained from the ANTIC General Management (General Affairs Department), located at Ekoudou Bastos-Yaoundé, opposite the Canadian High Commission, BP: 6170, Tel: 6 94 40 58 68 as soon as this Notice is published, in return for payment of a non-refundable sum of 175,000 (One hundred and seventy-five thousand) CFA francs, representing the purchase costs of the CAD, payable during working hours into the BICEC account "Special Account: CAS-ARMP". This receipt must indicate the identity of the service provider. It is also possible to obtain the CAD by free download on the COLEPS platform available at the above-mentioned addresses for the electronic version. However, online submission is conditional upon payment of the CAD purchase fee.
 

File size and format

The maximum sizes of the documents that will transit on the platform and constitute the bidder's offer are the following:

- 5 MB for the Administrative Offer ;

- 15 MB for the Technical Offer;

- 5 MB for the Financial Offer.

The accepted formats are as follows:

PDF format for text documents;

JPEG for images.

The applicant should use compression software to reduce the size of the files to be transmitted.

The documents constituting the offer are divided into three volumes below, contained in a closed and sealed envelope, namely

Envelope A containing the administrative documents (Volume 1);

Envelope B containing the technical offer (Volume 2);

Envelope C containing the financial offer (Volume 3).

NB: The bids thus submitted shall be placed in a single sealed envelope bearing only the reference to the invitation to tender in question. The various parts of each bid shall be numbered in the order of the RFP and separated by dividers of the same color

9.Submission of bids

-For off-line submission: the bid in seven (07) copies including one (01) original and six (06) copies marked as such, must reach the General Management of ANTIC, (Direction des Affaires Générales) located in Ekoudou Bastos-Yaoundé opposite the Canadian High Commission, BP: 6170, Tel: 699 474 440, no later than June 09, 2022 at 1:00 p.m. and must be marked as follows

NATIONAL OPEN TENDER NO. 08 /AONO/ANTIC/DG/CIPM/2022 OF MAY 10, 2022, FOR THE ACQUISITION OF THE COMPUTER EQUIPMENT OF THE NATIONAL AGENCY FOR INFORMATION AND COMMUNICATION TECHNOLOGIES (ANTIC), IN THREE (03) DISTINCT LOTS, FISCAL YEAR 2022.

 "To be opened only in the counting session".

-For online submission, the bid must be transmitted by the bidder on the COLEPS platform no later than June 09, 2022 at 1:00 PM. A backup copy of the offer recorded on a USB key or CD/DVD must be sent in a sealed envelope with the clear and legible indication "backup copy", in addition to the above mention within the given time limit.

NB Tenders received after the deadline will be considered inadmissible.

10.Delivery time

The maximum period provided by the Employer for the delivery of the supplies covered by this invitation to tender is one hundred and fifty (150) calendar days. This period includes rainy periods, all bad weather and various other difficulties and runs from the date of notification of the Service Order to start work.
 

11.Bid bond

Each bidder must attach to its administrative documents a bid bond issued by a first class bank or an insurance company approved by the Ministry of Finance and listed in Exhibit 11 of the SOW in the amount of :

- 2,900,000 (Two million nine hundred thousand) FCFA for lot 1;

- 1,400,000 (One million four hundred thousand) CFA francs for lot 2;

- 650 000 (Six hundred and fifty thousand) CFA francs for lot 3,

This bond is valid for thirty (30) days from the deadline for the validity of bids.

12.Admissibility of bids

To be accepted, the documents in the administrative file must be produced in originals or certified copies only by the issuing departments or a competent administrative authority, in accordance with the provisions of the Special Rules for Invitations to Tender. They must be dated within three (3) months prior to the date of submission of bids or after the date of signature of the Invitation for Bids.

13.Opening of bids

Bids will be opened at one time on June 9, 2022 at 2:00 p.m. by the Internal Contract Award Commission (CIPM) attached to ANTIC, sitting in the conference room of the National Center for Cryptography and Electronic Certification (CNCCE) of ANTIC, located at Poste Centrale.Only bidders may attend this opening session or be represented by a person of their choice duly mandated and having a perfect knowledge of the file.

14.Evaluation criteria

1. Eliminatory criteria
2. False declaration or falsified document
3. Non regularization of a document in the administrative file within the 48 hour period allowed
4. Absence of a bid bond in the amount of 2,900,000 (Two million nine hundred thousand) CFA francs for lot 1; 1,400,000 (One million four hundred thousand) CFA francs for lot 2; 650,000 (Six hundred and fifty thousand) CFA francs for lot 3, issued by a first class banking institution or an insurance company approved by the Ministry of Finance.
5. 100% of the major criteria and 70% of the essential criteria are not met;
6. Technical score below 70%;
7. Absence of a quantified unit price in the financial offer
8. Absence of a certificate of financial capacity issued by a first class banking institution approved by the Ministry of Finance in the amount of

- 80,000,000 (eighty million) FCFA for Lot 1,

- 30 000 000 (thirty million) CFA francs for Lot 2;

-15 000 000 (fifteen million) CFA francs for Lot 3;

8. Non-compliance with the file format of the offers
9. Lack of a backup copy;    

Major criteria

The major technical specifications of the supplies are as follows:

LOT 1 : SUPPLY OF COMPUTER EQUIPMENT :

N°	Designations
1	All-in-one computer (CORE i7)
	Characteristics
	Processor
	-        Intel® Core™ i7, 10th Generation, UHD Graphics 630, 16 MB L3 cache, 8 cores, 65W1,2 intel vPro support
	RAM
	-        At least 8 GB RAM
	-        DDR4-2933 MHz
	Hard Disk
	-        512GB M.2 2280 PCIe NVMe Three (03) Cells SSD Layers
2	CORE I5 ALL-IN-ONE COMPUTER (DESKTOP)
	Processor
	-        Intel® Core™ i5-10600 with UHD Graphics 630 (3.3 GHz, 12 MB L3 cache, 6 cores), 65W1.2 intel vPro support
	RAM
	-         At least 8 GB RAM
	-        DDR4-2933 MHz
	Hard Disk
	-        256GB M.2 2280 PCIe NVMe Three (03) SSD Layer Cells
3	LAPTOP (Core i7)
	Processor
	-        11th Generation Intel® Core™ i7
	RAM
	-        At least 16 GB of memory
	-        LPDDR4x-4266
	Hard Drive
	-        At least 1 TB
	-        M.2 PCIe NVMe SSD
4	LAPTOP (Core i5)
	Processor
	-        Intel® Core™ i7-11850H, 24MB cache, DDR4-3200, Intel UHD graphics
	Processor
	-        11th Generation Intel® Core™ i5
	RAM
	-        At least 16 GB
	-        DDR4-3200
	Hard Drive
	-        512 GB, PCle NVMe, PCle x4, M.2 2280 SSD Opal2
5	BLACK/WHITE LASER PRINTER
	Connectivity
	-        Dual Band Wi-Fi with Auto Reset, Hi-Speed USB
	Monthly usage rate
	-       Up to 20,000 A4; Recommended monthly page volume: 200 to 2,000
6	COLOR LASER PRINTER
	Printing performance
	- Black (A4, single-sided): Up to 27 ppm; Color (A4, single-sided): Up to 27 ppm; - Black (A4, duplex): Up to 24 ipm; Color (A4, duplex): Up to 24 ipm;
	Monthly usage rate
	- Up to 55,000 A4 pages; Recommended monthly page volume: 900 to 4,800 pages
7	STANDARD COPIER
	Resolution
	-        Reading (600dpi x 600dpi)
	-        Copy (600dpi x 600dpi)
	Scan speed (A4, 300dpi)
	-        25/25ipm(25/20 ppm)
8	SCANNER
	Grayscale / Sampling depth
	-     8 bit (256 grayscale) / 24 bit (16.7 million colors)
	Additional features
	-        E-mail, Scan to Cloud
	Supported document type
	-        Business card, label, photo, envelope, postcard
9	VIDEOPROJECTOR
	Projection technology
	-        3LCD technology, RGB LCD shutter
	Dynamic Contrast Ratio
	-        40 000:1
10	DESKTOP INVERTER
	Technology
	-        Line Interactive
	Transfer time
	-        6 ms typical : 10 ms maximum
	Battery
	-        Battery type : Sealed lead battery
	-        12V
	Output connection
	-        2 Universal + 1 IEC 320 C13
11	TABLET
	Processor
	-        10th generation Intel® Core™ i5-1035G4 quad-core processor
	Memory
	-        8 GB 3733 MHz LPDDR4x
	Storage
	-        SSD : 256 GB
12	EXTERNAL HARD DRIVES
	Technology
	-        SSD
	Capacity
	-        2TB
	Security Compliance
	-        CAN/CSA C22.2
13	INTERNAL HARD DRIVES
	Average latency (ms)
	-        4.16
	Bytes per sector
	-        4096
	Capacity
	-        4To
	Depth (mm/in, max)3
	-        147.0mm/5.787in
14	PRO HANDSET
	Handset display
	-Large 1.8" TFT color display - 6 lines / 128 x 180 pixels
	Interface
	-        a/b (analog) and IP/ Ethernet (IEEE 802.3) VoIP
	System
	-        Scalable wireless phone up to 6 handsets
15	VIDEO CONFERENCE HEADSETS
	Microphone
	-        100 Hz–10 kHz
	Input sensitivity
	-        -62 dBV/µbar, -42 dBV/Pa +/- 3 dB
	Cable length
	-        2.4 m
	Connection
	-        USB Compatible (1.1 and 2.0)
	FIXED PHONE
16	Full duplex hands-free:
	-        320 x 240 pixels (QVGA) TFT color 5.7”
	Supported protocol :
	-        VoIP, Codecs G.711, G.722 I G729
	Display :
	-        320 x 240 pixels (QVGA) TFT couleur 5.7”, rétro-éclairage de l’écran
	Programmable touch keys (illuminated:
	-        8 keys with blue LED
	Consumption data according to the annual charging cycle in accordance with RAL-UZ 150:
	-        31,7 kWh1
	Platform support :
	-        hipath 3000

NB :  All machines must have at least Windows 10 Pro 64-bit installed

LOT 2 : SUPPLY OF SOFTWARE SOLUTIONS

N°	Solutions	Properties
		Characteristics	Values
	Ms Office 2019 Professional	Language	Multi-Language Pack
		Product activation	KMS (Key Management Services) /MAK (Multiple Activation Key)
		License type	OEM/FPP
		Available Channels	Open/Open Value, Enterprise Agreement/Enterprise Subscription Agreement
2	VM Ware Essential Plus	Minimum version	ESX 7.0.U1
		Virtual Hardware Minimum Version	17
		Support period	1 year
3	Microsoft Windows 10 Professional	Language	Local language
		License type	FPP/OEM
		TPM Support	Yes
		Hyper V Client	Yes
4	Microsoft Windows Server 2019 professional	Product activation	KMS (Key Management Services) /MAK (Multiple Activation Key)
		Additional Software	Disaster Recovery Rights (SA required for both Server licenses and CALs), Planning Services, Self-Hosting Use Rights
5	VM Ware Vcenter	License included	25 licenses OSI, vRealize
		Alerts and Notifications	Yes
		Key features	vSphere Client based on HTML5, vCenter Single Sign-on, VCHA, Unified Patch and Upgrade Management, Appliance Management Interface
		vRealize Orchestrator	Included
		Version	7.0 U2
6	VM Ware Workstation Player	Key Features	Virtual machine isolation, Access to host PC devices, Adjustable memory, Powerful networking capabilities, Configurable shutdown–
7	Microsoft Office 365	Software Architecture	x64
		Duration	1 year
		Supported operating systems	Windows 10, Mac OS
		License included	Word, Excel, PowerPoint, Outlook, OneNote, Publisher
		Type	Office 365 E5

LOT 3: SUPPLY OF HARDWARE ICT INFRASTRUCTURE

N°	DESIGNATIONS
1	10th generation server
	Processor :
	-        Intel® Xeon® 4208 scalable processor (8 cores, 2.1 GHz, 11 MB, 85 W)
	Processor cache
	-        11 MBL3
	Network Controller
	-        HPE 1GB 331i 4-port Ethernet adapter
	Memory, maximum
	-        3.0 TB with 128 GB DDR4 memory, depending on processor model
2	SAN
	Input Power Requirements
	-        120VAC 3.07A, 293-361 W; 220VAC 1.58A,289-352W
	Storage expansion options
	-        24 drive bay 2060 SFF disk enclosures and/or 12 drive bay 2060 LFF disk enclosures (add up to 9)
	Heat dissipation
	-        1766 BTU/hr

1. Essential Criteria

N°	CRITERIA	Sub criteria
a	General presentation of the offer	02
b	Bidder's reference in similar field	01
c	Qualification and conformity of the proposed supplies to the technical specifications	114 (Lot 1 : 68, Lot 2 : 36, Lot 3 : 10)
d	Qualifications and staff’s experience	13 either : (Lot 1 : 05, Lot 2 : 05, Lot 3 : 03)
e	Warranty and after-sales service	02
f	Organization and methodology of execution of the services	01
g	SCC and ST initialled, signed, dated and sealed by the company with the mention " read and approved "	02

NB : For satisfactory technical characteristics, only the technical data sheets and prospectuses of the equipment produced by the manufacturer will be authentic.

15.Award

 

The Director General of ANTIC will award the contract to the bidder whose bid, technically qualified, will have been evaluated as the lowest bidder after verification of its prices and judged to be substantially in conformity with the Bidding Documents.

 

16.Period of validity of bids

Bidders shall remain bound by their bids for a period of ninety (90) days from the deadline for submission of bids.

 

17.Further informations

Additional information can be obtained during working hours at the ANTIC General Directorate (Direction des Affaires Générales) located at Ekoudou Bastos-Yaoundé opposite the Canadian High Commission, BP: 6170 Yaoundé, Tel: 694 405 868 or online on the COLEPS platform at the following addresses: http://www.marchespublics.cm and http://www.publiccontracts.cm 

 

Source : ARMP