1. Purpose

In the context of the 2022 budgetary year, the Governor of the North Region, on behalf of the Regional Delegation of Posts and Telecommunications of the North, is issuing a Request for Quotation for the acquisition of computer equipment for the the Regional Delegation of Posts and Telecommunications of the North.

2. Consistency of the services

The services covered by this Request for Quotation consist of the acquisition of complete computers, two printers and other accessories (ink cartridges) for the Regional Delegation of Posts and Telecommunications of the North.    

3. Estimated cost

The estimated cost of this operation is six million twenty five thousand (6 025 000) FCFA.

4. Allotment

The services are in a single lot.

5. Participation and origin

Participation in this request for quotation is open on equal terms to all companies under Cameroonian law that can prove their technical and financial capacities.

6. Financing

The performance of this request for quotation is financed by the public investment budget of MINP05TEL, Fiscal Year 2022.

7. File consultation

The file may be consulted during working hours at the Office of the Governor of the Northern Region upon publication of the notice of consultation.

8. File procurement

The file may be withdrawn from the services of the Governor of the Kegion upon publication of this Notice of Consultation. The Request for Quotation file can be withdrawn on presentation of a receipt for payment of a non-refundable sum of twenty thousand (20,000) CFA francs, payable at the Northern Region Treasury.

9. Bids submission

Each Tender written in French or English in seven (07) copies including one original and six (06) copies marked as such, must reach the Services of the Governor of the North Region no later than 15/06/2022 at 09:00 hours and must bear the following mention

REQUEST FOR QUOTATION FILE N'006/DC/GOUVERNEUR/CRMP-NO/2022 OF 18/05/2022 FOR THE SUPPLY OF COMPUTER EQUIPMENT FOR THE REGIONAL DELEGATION OF POSTAL AND TELECOMMUNICATIONS OF THE NORTH

"To be opened only during the counting of votes".

10. Delivery time

The maximum period provided by the Employer for the delivery of this Request for Quotation is one (01) month.

 
11. Provisional Bond

Each bidder must attach to its administrative documents a bid bond in the amount of one hundred and twenty thousand five hundred (120,500) CFA francs issued by a first class bank or insurance company approved by the Ministry of Finance and listed in the DC and valid for thirty (30) days beyond the date of validity of the offers.

12. Admissibility of Bids

Each bidder must attach to its administrative documents a bid bond issued by a first class bank or insurance company approved by the Ministry of Finance and listed in the DC, in the amount of one hundred and twenty thousand five hundred (120,500) FCFA, valid for a period of thirty (30) days beyond the date of validity of the bids. Under penalty of rejection, the other administrative documents must be produced in originals or in copies certified by the issuing department or a competent administrative authority, in accordance with the provisions of the Special Rules for Request for Quotation.
They must be dated within three (3) months prior to the date of submission of bids.
Any offer that does not comply with the requirements of this notice and the Request for Quotation documents will be declared inadmissible. In particular, the absence of a bid bond issued by a first class bank approved by the Ministry of Finance will result in the rejection of the bid.

13. Opening of bids

The opening of the bids will take place in one step, namely the opening of the administrative documents, the technical and financial bids, which will take place on 15/06/2022 from 10:00 a.m. in the room of the Regional Procurement Commission of the North.

14. Evaluation criteria

The eliminatory criteria establish the minimum conditions to be met in order to be admitted to the evaluation according to the essential criteria. Failure to meet these criteria will result in the rejection of the bidder's offer.
This includes, but is not limited to 
1- Absence or non-conformity of a document of the Administrative file beyond 48 hours after the opening of the bids; 
2- Absence of one of the four documents of the financial volume (bid letter, unit price schedule, estimate and quantity or price sub-details);
3- Misrepresentation or falsified document;
4-Technical score below 70%; 
5- Absence of a quantified unit price in the offer in the unit price schedule, in the estimate and quantity specifications and in the price sub-schedule;
6- To have abandoned at least one contract in the last three years and/or to be on the list of defaulting companies established annually by MINMAP;
7- Absence of a bid bond.

Qualification criteria

The evaluation of the technical bids will be done according to a binary scoring grid (yes/no) which will be adopted at the opening of the bids by the competent Procurement Commission on the basis of the following essential criteria
1- (Reference 4th company: 02 yes/no
2- Technical characteristics of the supplies: 01 yes/no
3- Proof of acceptance of the contract conditions: 02 yes/no
4-- Technical proposal (delivery schedule): 01 yes/no
5- Availability of after-sales service: 01 yes/no
6- General presentation of the offer: 01 yes/no
7- Financial area: 02 yes/no
Only the Tenderers having obtained 70% of YES will be qualified for the continuation of the procedure and will see their financial offer analyzed, that is to say 07 yes out of the 10 possible.

15. Awarding

The amounts including all taxes will be considered at the end of the evaluation of the financial offer, the contract will be awarded to the tenderer fulfilling the technical and administrative capacities required and whose offer is evaluated as the lowest after possible correction and not having an abnormally low price.

16. Duration Validity of Tenders

Tenderers remain committed by their tender for 90 days from the deadline for submission of tenders.

17. Additional information

Additional information can be obtained during working hours at the Regional Delegation of Posts and Telecommunications of the North or at the Office of the Governor of the North Region.

Source: ARMP