Notice of National Open Call for Tenders N°005/AONO/MINCOM/CIPM/2020 of 08 April 2020

relating to the acquisition of computer equipment for the deconcentrated services of the Ministry of Communication

Financing: Public investment budget of the Ministry of Communication for the year 2020

Source of funding : PUBLIC INVESTMENT BUDGET(BEEP)

1. Subject

Within the framework of the improvement of the working environment of the staff of the Ministry of Communication, the Minister of Communication launches on behalf of his ministerial department, an Open National Call for Tenders for the acquisition of computer equipment for the deconcentrated services of the Ministry of Communication.

2. Consistency of the service

The services covered by this invitation to tender include the acquisition of computer equipment from the Ministry of Communication, according to the characteristics of the description of supplies.

3. Estimated cost

The estimated cost of the operation at the end of the preliminary studies is Ninety-nine million six hundred thousand (99,600,000) F CFA All Taxes Included (TTC).

4. Delivery time

The maximum time allowed by the Employer for delivery of the supplies under this bidding process is Sixty (60) days. Delivery will be made to the Ministry of Communication.

5. Allocation

The supplies are made up in one batch.

6. Participation and origin

Participation in this call for tenders is open to all groups of companies and enterprises under Cameroonian law with competence in the field.

7. Financing

The services covered by this call for tenders are financed by the public investment budget of the Ministry of Communication for the financial year 2020, budget allocation 54 17 228 04 34 00 10 2276

8. Consultation of the file

The file may be consulted during working hours at the Ministry of Communication, Directorate of General Affairs, Public Procurement Service, upon publication of this notice.

9. Acquisition of the file

The file may be obtained from the Ministry of Communication, Public Procurement Service, upon publication of this notice, against presentation of a receipt for payment to the Public Treasury of a non-refundable sum of ninety thousand (90,000) CFA francs.

10. Submission of tenders

Each tender drawn up in French or English in seven (07) copies, the original and six (06) copies marked as such, must reach the Ministry of Communication, Directorate of General Affairs, Public Procurement Service, no later than Friday 08 May 2020 at 13.00.

11. Provisional Bond

 Each bidder must attach to its administrative documents a bid bond in the amount of One million nine hundred and ninety-two thousand (1,992,000) CFA francs, issued by a first-class bank approved by the Ministry of Finance and listed in Exhibit 11 of the DAO;

            This deposit is valid for a period of thirty (30) days beyond the (limit) date of validity of bids.

12. Admissibility of bids

Under penalty of rejection, the required documents from the administrative file must be produced in originals or in copies certified true copies by the issuing service or competent administrative authority, in accordance with the provisions of the Special Rules for Tenders. They must be less than three (03) months old or have been drawn up after the date of signature of the invitation to tender.

Any bid that is incomplete in accordance with the requirements of the bidding documents will be declared non-responsive.  In particular, failure to provide the bid security referred to in item 11, issued by a first-class bank approved by the Ministry of Finance, or failure to comply with the specimen documents in the bidding documents will result in the rejection of the bid without any recourse.

13. Bid Opening

The opening of the folds will be done in one go.

The opening of the administrative documents and technical and financial bids will take place in the conference room of the Ministry of Communication, 1st floor of the main building housing its services in Yaounde on Friday 08 May 2020 at 14:00 hours by the Internal Commission for the Award of Contracts placed at the Ministry of Communication.

Only bidders may attend this opening session or be represented by a person of their choice duly mandated and having a perfect knowledge of the file.

14. Evaluation criteria

The bid evaluation system will be carried out in binary mode (yes / no) and will cover the following criteria, the details of which are given in the Special Bidding Rules (SBSR).

*. Eliminating criteria

The eliminatory criteria concern :

  Absence of the bid bond,

  False statement or falsified document,

  Absence of manufacturer's authorisation according to the attached model for (desktop and laptop) computers ;

  Absence of the manufacturer's certificate of origin in accordance with the attached model for computers (desktop and laptop), including the link to verify the authentication of this document;

  Absence of the authentic colour data sheet certified by the manufacturer for desktops and notebooks.

  Failure to produce or conformity within 48 hours of one of the documents in the administrative file being missing and considered nonconforming ;

  Absence of a quantified unit price;

  Failure to comply with at least one (01) major characteristic as mentioned in the CCTP ;

  Non-compliance with at least 90% of the sub-criteria for computers (desktop and laptop) and 80% of the sub-criteria for other supplies.

  Non-compliance with the submission template,

  Technical note less than 80% yes.

*. Essential criteria

The scoring of the essential criteria will be done by binary mode, assigning to each criterion the positive (yes) or negative (no) value.

The essential criteria for the qualification of candidates will include, by way of indication, the following:

  General presentation of the tender:

- Presentation: spiral binding

- Pagination

- Clarity, legibility, offers separated by dividers

- Relevance

  Manufacturer's certificate of origin for computers (desktop and laptop) (produce a manufacturer's certificate of origin for computers (desktop and laptop) in accordance with the attached model. It must also provide a verification link allowing the authentication of the said document with the manufacturer (NB: absence of the verification link means that the document is invalid).

  Manufacturer's authorisation for computers (produce the manufacturer's authorisation in accordance with the attached model for (desktop and laptop) computers;

  Compliance with basic technical specifications (company technical proposals);

  After-sales service:

- Availability of a storage facility

- Availability of spare parts ;

  References of the company in similar achievements (list of three contracts signed and registered minimum over the last three years with acceptance reports);

  Warranty (justify a one (01) year warranty of the proposed equipment);

  Delivery time (less than or equal to sixty (60) days);

  Proof of acceptance of the terms of the contract:

- Technical Specifications (TS) initialled on each page, signed and dated on the last page;

- Special Conditions of Contract (SCC) initialled on each page, signed and dated on the last page.

NB: to be eligible for financial evaluation, the Bidder must satisfy its exemption from all the so-called elimination criteria.

15. Award

The Procurement Commission will propose the award of the Contract to the tenderer meeting the technical and financial capacities required as a result of the essential or eliminatory criteria and whose financial offer has been evaluated as the lowest.

16. Period of validity of tenders

Tenderers shall remain bound by their tenders for ninety (90) days from the deadline for submission of tenders.

17. Additional Information

Additional information of a technical, administrative and financial nature may be obtained from the Director of General Affairs, tel: 222 22 11 79. 

YAOUNDE on 08 April 2020

The MINISTER

SADI René Emmanuel

Source: armp.cm

Translated with www.DeepL.com/Translator (free version)