Call for tenders for the supply of computer equipment to FEICOM
SPECIAL FUND FOR EQUIPMENT AND INTERMUNICIPAL INTERVENTION
NOTICE OF NATIONAL OPEN TENDER NO. 015 AONO/FEICOM/CIPM/2021 of 27 April 2021
FOR THE SUPPLY OF COMPUTER EQUIPMENT TO THE FEICOM
Source of funding
SPECIAL FUND FOR EQUIPMENT AND INTER-MUNICIPAL INTERVENTION(FEICOM)
The Director General of the Fonds Spécial d'Equipement et d'Intervention Intercommunale (FEICOM), the Contracting Authority, with the aim of optimising and improving the productivity and quality of the work of his institution, is launching a National Open Call for Tenders for the supply of computer equipment to FEICOM.
The call for tenders concerns the supply of 05 high performance multifunction copiers, 02 professional scanners for archiving, 02 type I laptops, 06 type II laptops, 15 all in one desktops, 40 desktop virtualisation kits.
The technical characteristics of the said equipment are specified in the tender documents.
2. Consistency of the services
The present contract consists of the supply, transport, handling and commissioning of the computer equipment, namely: the supply of 05 high performance multifunctional copiers, 02 professional scanners for archiving, 02 type I laptops, 06 type II laptops, 15 all-in-one desktops, 40 virtualisation kits.
3. Estimated cost
The estimated cost of this service is one hundred million (100,000,000) CFA francs including VAT.
4. Delivery time
The maximum period foreseen by the Employer for the delivery of the equipment subject to this invitation to tender is 30 days, from the date of notification of the service order to commence the execution of the Contract.
5. Participation and origin
Participation in this invitation to tender is open to national companies specialised in the field and able to justify a minimum and discontinuous experience of three (03) years in the supply of computer equipment.
The service covered by this invitation to tender is financed by the budget of the Fonds Spécial d'Equipement et d'Intervention Intercommunale (FEICOM), Fiscal Year 2021, on the budget line n° 22-23-00 "computer equipment".
7. Consultation of the file
The tender dossier may be consulted during working hours at the Service des Marchés et Approvisionnements, located at the former FEICOM headquarters in Yaoundé (Mimboman), BP 718 Yaoundé, FEICOM, Rue 4.561 MIMBOMAN YDE 4th, Telephone 222 235 164/Fax 222 23 17 59, door 11, extension 217 as soon as this notice is published.
8. Acquisition of the file
The tender dossier can be obtained during working hours from the Service des Marchés et Approvisionnements, located at the former FEICOM headquarters in Yaoundé (Mimboman), BP 718 Yaoundé, FEICOM, Rue 4. 561 MIMBOMAN YDE 4th, Telephone 222 235 164/ Fax 222 23 17 59, as soon as this notice is published on presentation of a receipt attesting to the payment of the sum of one hundred thousand (100,000) non-refundable CFA francs into the Special Account CAS ARMP opened in the BICEC Agencies.
9. Submission of tenders
Each tender written in French or English in seven (07) copies of which one (01) original and six (06) copies are marked as such, must be received in a sealed envelope at the Procurement and Supply Department, located at the former headquarters of FEICOM in Mimboman, no later than 01 June 2021 at 2 p.m. precisely and must be marked as follows
NATIONAL OPEN TENDER N°015 /AONO/FEICOM/CIPM/2021 of 27 April 2021
FOR THE SUPPLY OF COMPUTER EQUIPMENT TO FEICOM
"To be opened only at the opening session".
10. Provisional bond
Each bidder must attach to his administrative documents a bid bond in the amount of two million (2,000,000) CFA francs, issued by a first class bank or an insurance company approved by the Ministry of Finance and listed in Exhibit 11 of the DAO, valid for thirty (30) days beyond the deadline for the validity of bids.
11. Admissibility of bids
The documents in the administrative file must be submitted in originals or in copies certified as true by the issuing department or competent administrative authority, in accordance with the provisions of the Special Rules for Invitations to Tender. They must be less than three (03) months old or have been drawn up after the date of signature of the tender notice.
Any bid that does not comply with the requirements of this Notice and the bidding documents will be declared inadmissible. In addition, bids received after the closing date and time for submission will not be accepted.
12. Opening of bids
The opening of the bids, which will take place in one session, will take place on 1 June 2021 at 3 p.m. sharp by the Internal Procurement Commission of FEICOM in the meeting room of the said Commission at the former headquarters of FEICOM.
Only bidders may attend this opening session or be represented by a duly authorised person of their choice with full knowledge of the file.
13. Evaluation criteria
1. Eliminatory criteria :
Administrative file incomplete after 48 hours grace period;
Absence of a bid bond;
False statements or falsified documents;
Non-compliance with the technical specifications of the tender supply;
Absence of a prospectus accompanied by the manufacturer's technical data sheets;
Non-compliance with the tender model;
Lack of manufacturer's approval or authorisation;
Omission of a quantified unit price in the price list.
2. Essential criteria:
General presentation of the tender;
References in similar supplies;
After-sales service (availability of spare parts and hard labour);
Guarantees on the proposed equipment;
Any tender that does not obtain a cumulative percentage of 80% "YES" will not be considered for financial evaluation.
The contract will be awarded to the bidder who is administratively and technically qualified and whose evaluated bid is the lowest.
15. Period of validity of tenders
Tenderers remain bound by their tender for ninety (90) days from the deadline for submission of tenders.
16. Additional information
Additional information of a technical nature may be obtained during working hours from the FEICOM Contracts and Procurement Department:
Tel: (237) 222 235 164, Poste 217, porte 11.
BP: 718 YAOUNDE, FEICOM, Rue 4.561, MIMBOMAN YDE 4th
Fax: (237) 222 23 17 5.
NB: "For any act of corruption, please call or send an SMS to CONAC at the following number: 1517
YAOUNDE 27 April 2021
The DIRECTOR GENERAL
AKOA Philippe Camille
Source : ARMP