CAMEROON ROAD FUND

OPEN NATIONAL CALL FOR TENDERS N°004/AONO/CIPM/FR/2020 of 17/06/2020

for the recruitment of a consultant for the maintenance of computer hardware, reprographic equipment and UPS.

Source of funding : AUTONOMOUS BUDGET(BA)

1. Subject

The Road Fund launches an open national call for tenders for the recruitment of a consultant in charge of the maintenance of computer hardware, reprographic equipment and inverters at the Road Fund.

2. Consistency of the service

This invitation to tender consists in the recruitment of a consultant to maintain the following equipment for seven (07) months:

-computer equipment (desktop and laptop computers),

-reprographic equipment (printers and copiers),

-the inverters.

Maintenance operations will be carried out on a monthly basis on the one hand and on demand in the event of an incident on the other hand.

3. Estimated cost

The estimated cost of the order letter is ten million (10 000 000) FCFA.

4. Delivery time

The execution time estimated by the Employer is five (05) months from the date of notification of the respective Service Orders to commence performance.

5. Participation and Origin

Participation in this Call for Bids is open to companies operating in the field of information technology and established in the Republic of Cameroon.

6. Financing

The services covered by this call for tenders are financed by the operating budget of the Road Fund, financial year 2020 "Maintenance" desk.

7. Consultation of the file

The tender documents will be available for consultation during working hours (07:30 - 15:30) at the Road Fund located on the 12th floor of the SNI building in Yaounde (Courrier) at Gate 12-21, as soon as this notice is circulated.

8. Acquisition of the file

The tender dossier can be obtained from the Road Fund offices located in the SNI Building, 12th floor, door 12.21 Tel: (237) 222.22.47.52 - Fax: (237) 222.22.47. 89 Yaounde Cameroon, on presentation of a receipt of payment to the special allocation account CAS ARMP n° 33598860001-94 at BICEC, of an amount of twenty-five thousand (25 000) FCFA, non-refundable, representing the expenses of acquisition of the file. At the time of the withdrawal of the file, the tenderers will have to register by leaving their complete address: BP; FAX; TEL    

9. Submission of bids

Each tender drawn up in French or English and in seven (07) copies, one original and six (06) copies of which must be marked as such, must be received by the mail office at gate 12-21, no later than Thursday 9 July 2020 at 10.00 a.m. local time and must be marked :     

OPEN NATIONAL CALL FOR TENDERS N°004/AONO/CIPM/FR/2020 of 17/06/2020 FOR THE RECRUITMENT OF A CONSULTANT RESPONSIBLE FOR THE MAINTENANCE OF COMPUTER EQUIPMENT, REPROGRAPHY EQUIPMENT AND INVOLVERS AT THE ROAD FUND.                                                                                                                                   

"To be opened only at the counting session".

10. Admissibility of bids

Each tenderer shall attach to its administrative documents, a bid bond in the amount of two hundred thousand 200 000 FCFA valid for thirty (30) days beyond the original date of validity of bids. This security may take one of the following forms:

Payment or transfer into the "deposit account" opened at the SCB Cameroon agency of the Boulevard du 20 mai:

Bank code: 10002 - Counter code: 00031

Account number: 12014073151 RIB Key: 39

IBAN Code: CM21 1000

B.I.C. Code (SWIFT): CRLYCMCXXXXXX

Bid bond issued by a first-class banking institution or insurance company, approved by the Minister in charge of Finance.

Under penalty of rejection, the other required administrative documents must be produced in originals or copies certified by the issuing department, in accordance with the provisions of the Special Bidding Rules.

They must be dated less than three (03) months prior to the date of submission of bids or must have been drawn up after the date of signature of the Invitation to Tender.

Any tender not complying with the requirements of this notice and the tender dossier will be declared inadmissible. In particular, failure to provide the bid security or failure to comply with the model forms in the bidding documents will result in the rejection of the bid.

11. Fold opening

The opening of the bids will be done in one step. The opening of the administrative documents, technical and financial offers will take place on Thursday 09 July 2020 at 11.00 a.m. by the Internal Commission for the Procurement of Road Fund Contracts in the conference room of the Road Fund located in the SNI building 13th floor door 13-06.

Only bidders may attend this opening session or be represented by a duly authorised person of their choice.

12. Evaluation criteria

1. Preliminary criteria :

-Absence of bid bond at bid opening;

-Absence or non-conformity of a document in the administrative file within 48 hours after the opening of bids;

-Absence of a quantified unit price in the price schedule;

-Falsified document:

-False declaration;

-Presentation of financial information in the technical offer;

-Technical score less than 80 out of 100 points.

2. Essential criteria :

The evaluation of the technical offer will be based on the essential criteria summarized below:

Experience of the experts: 60 points

Notoriety of the consultant: 40 points

- Experience of the consultant: 15 points

- Understanding of the mission: 10 points

- Methodology and working chronogram: 10 points

- Presentation of the offer: 05 point.

Only financial offers from consultants with a technical score of at least 80/100 points will be analysed.

13. Period of validity of offers

The tenders in this consultation are valid for a period of ninety (90) days from the closing date for submission of tenders.

14. Additional Information

Further information can be obtained from the Administrator of the Road Fund at the address below: BP 6221 Yaounde; FAX 00 (237) 222 224 789; TEL. 00 (237) 222 224 752. 

YAOUNDE on 17 June 2020

THE ADMINISTRATOR

ATANGA BIKOE Jean Claude

Source: armp