NOTICE OF NATIONAL OPEN TENDER IN EMERGENCY PROCEDURE N°012/AONO/HGOPED/DG/CIPM/2021 OF 21/05/2021 FOR THE ACQUISITION AND INSTALLATION OF A HOSPITAL MANAGEMENT SOFTWARE AT THE GYNECO-OBSTETRIC AND PAEDIATRIC HOSPITAL OF DOUALA. 

Financing : Budget of the Gynaeco-Obstetric and Paediatric Hospital of Douala - Fiscal year 2021

Source of financing : AUTONOMOUS BUDGET(BA)

1. Purpose

The Director General of the Douala Gynaeco-Obstetric and Paediatric Hospital is launching an urgent National Open Tender for the ACQUISITION AND INSTALLATION OF A HOSPITAL MANAGEMENT SOFTWARE for the Douala Gynaeco-Obstetric and Paediatric Hospital.

2. Consistency of the service

The services covered by this invitation to tender consist of the ACQUISITION AND INSTALLATION OF HOSPITAL MANAGEMENT SOFTWARE, the nature of which is indicated in the Supply Specification.

3. Estimated cost

The estimated cost, including all taxes, of the supply is eighty million (80,000,000) FCFA. This amount will be borne by the budget line N° 202152610730067201000 of HGOPED

4. Delivery time

The delivery period is TWO (02) calendar months from the notification of the service order to start deliveries.

5. Allocation

The supply is divided into one (01) single lot.

6. Participation and origin

Participation in this invitation to tender is open to companies established in Cameroon.

7. Financing

The deliveries, subject of this invitation to tender, shall be financed by the budget of the Douala Gynaeco-Obstetric and Paediatric Hospital for the financial year 2021 on the following budget line: N° 202152610730067201000.

8. Consultation of the file

The file can be consulted during working hours at the Public Contracts Department of the Douala Gynaecological-Obstetric and Paediatric Hospital (HGOPED) located at Yassa, BP 43 Douala, Tel / Fax: (237) 233 504 300 / 233 504 309, as soon as this notice is published.

9. Acquisition of the file

The consultation file can be withdrawn from the Public Procurement Department of the Gynaeco-Obstetric and Paediatric Hospital of Douala (HGOPED) located at Yassa, BP 43 Douala, Tel. / Fax: (237) 233 504 300 / 233 504 309, against presentation of a receipt of payment of the non-refundable sum of 80,000 (eighty thousand) FCFA to the ARMP CAS Account No. 33 59 88 00001-89 opened for this purpose by the Agence de Régulation des Marchés Publics (ARMP), at the BICEC branches in the main towns of the Regions of Cameroon during working hours every day in the contracts department. 

When withdrawing the file, the tenderer must hand over a copy of his payment receipt bearing his name, the name of the project owner and the number of the call for tenders.

10. Submission of Bids

Tenders written in French or English in seven (07) copies, one (01) original and six (06) copies marked as such, accompanied by the signed tender form, shall be deposited against a receipt at the Contracts Department of the Douala Gynaeco-Obstetric and Paediatric Hospital (HGOPED) no later than 11/06/2021 at 12 noon at the latest, in a closed, sealed envelope addressed to the project owner with the words: 

"NATIONAL OPEN TENDER IN EMERGENCY PROCEDURE N°012/AONO/HGOPED/DG/CIPM/2021 OF 21/05/2021 FOR THE ACQUISITION AND INSTALLATION OF A HOSPITAL MANAGEMENT SOFTWARE AT THE GYNECO-OBSTETRIC AND PAEDIATRIC HOSPITAL OF DOUALA.

 "TO BE OPENED ONLY DURING THE OPENING SESSION".

11. Provisional bond

Each bidder shall attach to his administrative documents a bid bond issued by a first class bank or by an insurance company approved by the Ministry of Finance, valid for thirty (30) days beyond the original date of validity of the bids and the amount of which is fixed at one million six hundred thousand FCFA (1 600 000)

12. Admissibility of bids

The required administrative documents must be produced in originals or in copies certified as true by the issuing department or a competent administrative authority in accordance with the provisions of the Special Rules of the Call for Tenders. They must be dated within three (3) months or have been drawn up after the date of signature of the tender notice.

Any bid that is incomplete or does not comply with the requirements of the tender documents will be declared inadmissible, in particular the absence of a bid bond drawn up in accordance with the model indicated in the tender documents and issued by a first class bank or insurance company approved by the Ministry of Finance, or failure to comply with the models of the tender documents: 

NATIONAL OPEN TENDER IN EMERGENCY PROCEDURE N°012/AONO/HGOPED/DG/CIPM/2021 OF 21/05/2021 FOR THE ACQUISITION AND INSTALLATION OF A HOSPITAL MANAGEMENT SOFTWARE AT THE GYNECO-OBSTETRIC AND PAEDIATRIC HOSPITAL OF DOUALA. 

"To be opened only during the counting session.

13. Opening of bids

The opening of the bids will be done in one step.

The opening of the tenders (administrative, technical and financial) will take place on 11/06/2021 at 1 p.m. by the Internal Procurement Commission of the Douala Gynaeco-Obstetric and Paediatric Hospital in the Meeting Room of the Douala Gynaeco-Obstetric and Paediatric Hospital.

Only bidders may attend this opening session or be represented by a person of their choice with full knowledge of the file.

14. Evaluation criteria

The following criteria will be taken into account in the comparison of bids: 

Eliminatory criteria

Absence of a bid bond at the opening;

False declaration or falsification of a document;

Absence of one of the documents in the administrative file 48 hours after the opening

Description of supplies not signed, not initialled, not dated and sealed on the last page;

Absence of a declaration on honour attesting to the non-abandonment of the execution of a previous contract over the last three years;

CCAP not initialled on each page and not dated, not sealed, not signed on the last page;

The DQE not initialled, not signed, not dated and not sealed on the last page.

Proof of having carried out a similar contract in a 1st or 2nd category hospital structure (administrative order form or order letter with technical and/or final acceptance report) 

Essential criteria

The evaluation of the technical offers will be made according to the binary system (Yes/No) on the basis of the following essential criteria:

Criteria                                                                                                                         Number of YES

Presentation of the offer                                                                                             01

PROFILE OF THE TECHNICIANS                                                                                   02

Delivery time                                                                                                                01

After-sales service                                                                                                        02

Satisfaction of at least two (02) essential criteria including after-sales service and

 AND THE PROFILE OF THE TECHNICIANS                                                                  01

TOTAL                                                                                                                           07

15. Awarding

The evaluation will be made first on the eliminatory criteria and then on the essential criteria. The Employer will award the contract to the bidder whose bid has been determined to be substantially responsive to the requirements of the bidding documents, to have the technical and financial capability to perform the services satisfactorily, to have a total score of at least 6 YES out of 7, and to have the lowest evaluated bid, including, where applicable, the proposed discounts

16. Duration of validity of tenders

Tenderers shall remain bound by their tenders for a period of ninety (90) days from the closing date for submission of tenders.

17. Additional information

Additional information can be obtained during working hours from the Contract Department of the Gynaecological-Obstetric and Paediatric Hospital of Douala (HGOPED) located at Yassa, BP 43 Douala, Tel / Fax : (237) 233 504 300 / 233 504 309 of the Gynaecological-Obstetric and Paediatric Hospital of Douala, Tel : 22 20 39 53, Fax 22 21 20 15.

NB: "For any attempt at corruption or bad practices, please call MINMAP or send an SMS to the following numbers: 673 20 57 25 / 699 37 07 48".

DOUALA 21 May 2021

The DIRECTOR GENERAL

PR. MBOUDOU Emile

Source : armp.cm