National Open Call for Tenders N° 0004(BIS)/AONO/ARMP/CIPM/2020 of 13 October 2020 

for the rehabilitation of the local computer network 

the headquarters of the Public Procurement Regulation Agency (ARMP)

Funding : ARMP budget Fiscal year 2020

Source of funding : AUTONOMOUS BUDGET(BA)

1. Subject

As part of the modernisation of its IT infrastructure, the Director General of the Public Procurement Regulation Agency (ARMP) is launching an Open National Call for Tenders for the rehabilitation work on the local IT network of the Public Procurement Regulation Agency (ARMP)

2. Consistency of performance

The work, which is the subject of this consultation, consists of :

A. At the head office :

a) the repair of the horizontal cabling of the floors to be networked,

(b) replacement of the fibre optic backbone ;

c) the installation of wifi points in meeting rooms, halls and waiting rooms ;

(d) the supply, installation and configuration of network equipment that can easily support data, image and sound, and allows for evolution (integration of VoIP, video conferencing, remote surveillance and installation of biometric access control equipment);

(e) the supply and installation of biometric cameras and pointers

(f) the supply, installation and configuration of network scanning and monitoring equipment;

(g) the supply of software dedicated to intranet and teleworking;

(h) the supply of mobile computer monitoring equipment;

(i) the production of technical documentation for the services provided (wiring plan, logical diagram of cabling and active equipment) and start-up assistance.

j) the training of network administrator staff,

B. In each of the 10 regional centres

a) the repair and/or installation of the centre's wiring ;

b) the installation of wifi points in the centre;

c) the supply of network equipment that can easily support data, image and sound;

d) the supply and installation of a digital camera and a biometric pointer;

e) the production of the technical documentation for the services provided (wiring plan, logical diagram of the wiring and active equipment) and start-up assistance.

3. Estimated cost

The estimated cost of the operation at the end of the preliminary studies is two hundred and forty-five million CFA francs (280,000,000).

4. Delivery time

The maximum time limit for carrying out the work covered by this call for tenders is six (06) months.

5. Allocation

These services are offered as a single package.

6. Participation and origin

This call for tenders is open to all companies and enterprises established in Cameroon and justifying a proven experience in the installation and configuration of computer networks.

7. Financing

The services covered by this Call for Tenders are financed by the ARMP budget, for the financial year 2020 on the following budget allocation line: 001/01/03/02/02.1.4.4.0/236000

8. Consultation of the file

The file can be downloaded from the ARMP website, section Journal des Marchés Publics, or be consulted free of charge on working days and during the hours between 07:30 and 15:30 at the Service des Marchés, located on the fourth (4th) floor, door n°6039 of the ARMP headquarters building in Yaounde, as soon as this notice is published.

Visit of the site.

Companies interested in this call for tenders must visit the site where the services are to be provided, which is the ARMP headquarters building, at least five (05) days before the deadline for submitting tenders. This visit will be conducted by the Director of Information Systems.

9. Acquisition of the file

The tender file can be obtained as soon as this notice is published at the Service des Marchés of the Agence de Régulation des Marchés Publics located at the 4th floor door n°6039 of the ARMP head office building at Mballa II, against payment of a non-refundable sum of CFA Francs two hundred and forty eighty thousand (280 000) payable to the CAS account of the ARMP opened in the books of BICEC, at the number 33598860001 94.

10. Submission of bids

Each tender drawn up in French or English in seven (07) copies, the original and six (06) copies marked as such, must be sent to the ARMP Market Service located on the 4th floor, door n°6039 of the ARMP headquarters building in Mballa II, no later than 11 Nov 2020 at 12 noon and must be marked as such:

Call for Tenders N°0004(BIS)/AONO/ARMP/CIPM/2020 of 13 Oct. 2020 for the rehabilitation of the local computer network of the Public Procurement Regulation Agency (ARMP) under Emergency Procedure.

"To be opened only during the counting session".

11. Provisional surety bond

Each bidder must attach to its administrative documents, a bid bond established by a banking institution or financial institution authorized to issue bonds in the framework of public procurement, and which is listed in Exhibit 12 of the DAO, valid for thirty (30) days beyond the bid validity deadline, in the amount of five million six hundred thousand (5,600,000) CFA Francs;

12. Admissibility of bids

Under penalty of rejection, the required documents from the administrative file must be produced in originals or in copies certified true copies by the issuing service or an administrative authority (Prefect, Sub-prefect, ' ), in accordance with the provisions of the Special Rules for the Call for Tenders.

They must be dated less than three (03) months prior to the deadline for submission of bids.

Each bidder shall attach to its administrative documents a bid security issued by a first class bank approved by the Ministry in charge of Finance.

Any bid that is incomplete in accordance with the requirements of the Bidding Documents will be declared non-responsive.

13. Opening of Bids

The folds will be opened in one go. The opening of administrative, technical and financial bids will take place on Nov. 11, 2020 at 13:00 (local time) by the Internal Procurement Commission at the ARMP, in the meeting room on the 2nd floor of the ARMP headquarters building.

Only bidders may attend this opening session or be represented by a duly authorised person of their choice.

14. Evaluation criteria

1 Preliminary criteria.

- absence of the bid bond;

- false declaration or falsified document ;

- absence of a colour brochure in both the original offer and the copies as well as the manufacturer's technical data sheets (router, switch and firewall) ;

- absence of the approval or authorisation of the manufacturer of the active equipment (router, switch and firewall);

- no certificate of partnership with the manufacturer;

- Non-compliant head of mission;

- non-compliant technical equipment (at least eighty percent (80%) of yes).

- absence of a site visit certificate signed on honour for the head office and at least one (01) of the regional centres.

- Technical score less than 70%.

2. Essential criteria.

The essential criteria for the qualification of candidates are :

- General presentation of the offer (05%) ;

- Tenderer's references (10%);

- Qualification of key personnel (15%);

- Methodology (20%);

- Conformity of the material proposed (50%).

15. Award

The contract will be awarded to the Bidder whose financial bid has been evaluated as the lowest, provided that it is also deemed technically qualified to perform the contract satisfactorily.

16. Period of Validity of Tenders

Tenderers remain bound by their bids for ninety (90) days from the deadline for submission of bids.

17. Additional Information

Additional information of a technical nature may be obtained from the Information Systems Department located on the first (1st) floor of the ARMP building, Tel: 242 20 18 03 - Fax: 242 20 60 43, Email: pridesoft@armp.cm.

YAOUNDE on October 13, 2020

The DIRECTOR

NGO JOSEPH

source: ARMP