1. Purpose

Within the framework of the implementation of a web and mobile platform for the dematerialization of registration procedures and management of the register of cooperative societies in Cameroon, the Ministry of Agriculture and Rural Development, the contracting authority, is launching a National Open Call for Tenders under an emergency procedure, relating to the acquisition and installation of computer and office automation equipment for the dematerialization of registration procedures, keeping of the register and follow-up of cooperative activities.

2. Consistency of the services

The services, subject of this invitation to tender, include :

3. Estimated cost

The estimated cost of the operation at the end of the preliminary studies is Sixty-three million six hundred and sixty thousand (63,660,000) CFA francs including tax.

4. Allotment

The present services, subject of this invitation to tender, will be carried out in a single lot.

5. Participation and origin

Participation in this invitation to tender is open on equal terms to companies, firms or groups of firms under Cameroonian law operating in the field of buildings and computer works.

6. Financing

The supplies covered by this National Open Call for Tenders are financed by the FODECC Fund, Fiscal Year 2022, on budget line No.: 411 00 10 22 28 01.

7. Consultation of the File

The File can be consulted during working hours at the Ministry of Agriculture and Rural Development / Direction des Ressources Financières et du Patrimoine / Service des Marchés Publics, Telephone: 222 221 624, 3e chalet), as soon as this notice is published.

8. Acquisition of the File

The File can be obtained during working hours at the Ministry of Agriculture and Rural Development (Direction des Ressources Financières et du Patrimoine/Service des Marchés, Telephone: 222 221 624, 3rd chalet) upon publication of this Notice, against presentation of a receipt for payment of a non-refundable sum of Seventy-three thousand (73,000) CFA francs, payable to the Public Treasury.

9. Submission of tenders

Each tender, written in French or English, in seven (07) copies of which one (01) original and six (06) copies marked as such, must be received by the Directorate of Financial Resources and Heritage/Marketing Department, no later than 2 February 20233 at 2 p.m. and must be marked as follows :

"NATIONAL OPEN TENDER UNDER EMERGENCY PROCEDURE N°009/AONO/MINADER/CIPM /2022 OF 10 JANUARY 2023, RELATING TO THE ACQUISITION AND INSTALLATION OF COMPUTER AND OFFICE AUTOMATION EQUIPMENT FOR THE DEMATERIALISATION OF REGISTRATION PROCEDURES, KEEPING OF THE REGISTER AND FOLLOW-UP OF COOPERATIVE ACTIVITIES.

To be opened only during the counting of votes".

10. Delivery time

1. The maximum period allowed by the Employer for the delivery of supplies and the execution of the said works; subject of this invitation to tender is two (02) calendar months. This period shall run from the date of notification of the service order to commence the services and the execution of the works.
2. The services, subject of this invitation to tender, will be delivered in the 10 Regional Delegations of MINADER.

11. Provisional bond

Each tenderer must attach to its administrative documents a bid bond issued by a first class bank or financial institution authorised by the Minister in charge of finance and listed in Exhibit 11 of the tender documents and valid for thirty (30) days from the deadline for the validity of the tenders.
In accordance with Article 90 (7) of the Public Procurement Code, small and medium-sized enterprises with national capital and management, as well as civil society organisations, may produce, in lieu of a bid bond, either a certified cheque, a bank cheque, a legal mortgage, or a bond from a banking establishment or a financial organisation approved in accordance with the texts in force, in the amount of one million two hundred thousand (1 200 000) CFA francs.

12. Admissibility of Bids

The administrative documents required must be produced in originals and copies certified as true by the issuing department or a competent administrative authority (Prefect, Sub-Prefect, etc.), in accordance with the provisions of the Special Rules for Invitations to Tender.
They must be dated less than three (03) months before the date of submission of tenders or have been drawn up after the date of signature of the tender notice.
Any bid that does not comply with the requirements of this notice and the tender documents will be declared inadmissible. In particular, the absence of a bid bond issued by a first class bank approved by the Ministry of Finance or failure to comply with the model documents in the bidding documents will result in the rejection of the bid.

13. Opening of bids

The opening of the bids will take place at one time, on 02 February 2023 at 15.00 hours by the Internal Commission for the Award of Contracts of the Ministry of Agriculture and Rural Development (MINADER) in the conference room of the said Ministry.
Only bidders may attend this opening session or be represented by a duly authorised person of their choice.

14. Evaluation criteria

Main eliminatory criteria
- Absence of an administrative document after the 48-hour deadline;
- Absence of the bid bond or non-conformity of the bid bond model;
- False declaration or falsified documents;
- Delay beyond the prescribed time limit;
- Non-compliance with the model documents (Annex 10 documents);
- Lack of after-sales service guarantee;
- Absence of the quantified unit price;
- Absence of a section of the financial offer;
- Failure to meet at least 75% of the essential criteria;
- Justified general references of the company in the field:

The bidder shall produce proof of having already executed at least one (01) similar Contract/Letter Order over the last five years, during the period from 2017 to 2021, for an amount of the said Contract or Letter Order greater than or equal to thirty (30) million CFA francs, the contact details of the project manager or Project Owner as well as the supporting documents (copies of the first page of the Contract or Letter Order, and the last page, the acceptance report certifying the proper execution of the Contract or Letter Order or the release)
NB: All documents must be certified by a competent administrative authority and must be less than three (03) months old.

The Essential Criteria
The criteria for the qualification of the candidates will be as follows :

Bids that do not meet at least 75% of Yes for 100 of these criteria in the technical analysis will be considered technically unqualified and will not be allowed to proceed to the financial analysis.

15. Award

The Employer will award the Contract to the Bidder whose bid is determined to be substantially responsive to the requirements of the bidding documents and to be the lowest evaluated bid, including, if applicable, proposed discounts.

16. Duration Validity of Bids

Tenderers shall remain bound by their tender for ninety (90) days from the deadline for submission of tenders.

17. Additional information

Additional information can be obtained during working hours from the Directorate of Financial Resources and Heritage / MINADER's Procurement Department, telephone 222 221 624.

Source : ARMP